Privacy Policy

This Privacy Policy (“Policy”) explains how InnosysTech (“InnosysTech,” “we,” “us,” or “our”) collects, uses, stores, protects, shares, retains, and disposes of Personal Information. It also explains the choices and rights you may have regarding your Personal Information.

“Personal Information” means information about an identifiable individual, including information that can identify, contact, or locate an individual on its own or when combined with other information. It generally does not include business contact information—such as a person’s name, job title, business email address, or business telephone number—when used solely to communicate with that person in a professional or business capacity, where permitted by applicable law.

Scope of This Policy

This Policy applies to Personal Information we process when:

• you visit or interact with our websites;
• you use our online or mobile applications;
• you apply for or express interest in employment or contract opportunities;
• we provide or administer recruitment, staffing, consulting, or related services to you;
• you are engaged as a temporary worker, employee, consultant, or independent contractor and assigned to one of our clients;
• you communicate with us by email, telephone, text message, online form, or another channel; or
• you provide your Personal Information to us in any other way.

Information We May Collect

Depending on your relationship with us, we may collect information such as:

• your name and contact details, including your email address, mailing address, and telephone or mobile phone number;
• your résumé, employment history, education, qualifications, skills, references, professional certifications, and work eligibility;
• your job preferences, availability, compensation expectations, and preferred work locations;
• information you provide during applications, interviews, screening, onboarding, or assignments;
• communications and interactions you have with us;
• information necessary to administer employment, contractor, payroll, billing, compliance, or client-related activities;
• website and device information, such as your IP address, browser type, device type, and information collected through cookies or similar technologies; and
• any other information you voluntarily provide to us.

We collect only the Personal Information that is reasonably necessary for our business activities, recruitment and staffing services, or applicable legal and regulatory obligations.

How We Use Personal Information

We may use Personal Information to:

• identify and communicate with candidates, contractors, employees, clients, and other business contacts;
• assess qualifications, experience, availability, and suitability for employment or contract opportunities;
• match candidates with current and future job opportunities;
• submit candidates for opportunities with their knowledge or as otherwise permitted by law;
• arrange interviews, screening, onboarding, placements, and assignments;
• communicate job opportunities, application updates, interview details, scheduling information, and other service-related information;
• administer employment, contractor, payroll, billing, compliance, and client-related activities;
• operate, maintain, secure, and improve our websites, applications, systems, and services;
• respond to questions, requests, complaints, and privacy inquiries;
• prevent fraud, misuse, security incidents, or other unlawful activity;
• comply with applicable legal, regulatory, contractual, and reporting requirements; and
• carry out other purposes identified when the information is collected or otherwise permitted or required by law.

Recruitment Technology and Artificial Intelligence

We use technology tools and systems to support our candidates, contractors, clients, and recruitment operations.

Our recruitment team may use AI-assisted tools and traditional keyword-search technologies to compare candidate qualifications, experience, and preferences with job requirements. These tools may help our recruiters identify potentially suitable opportunities and prepare candidate summaries.

We are committed to the responsible use of AI and to reducing the potential for bias. Where applicable, we take steps to limit the use of unnecessary identifying information and avoid gendered or discriminatory language in candidate summaries.

AI-assisted tools support our recruitment team but do not make final hiring decisions on our behalf. Final decisions concerning candidate selection, submission, interviews, and hiring involve human review. We do not use AI to automatically prevent someone from applying for a position.

Text Messaging (SMS) Communications

If you provide us with your mobile phone number and consent to receive text messages, we may send you messages concerning:

• job opportunities;
• application or submission updates;
• interview scheduling and reminders;
• assignment or onboarding information; and
• other recruitment and staffing services you have requested.

Consent to receive text messages is not a condition of purchasing any goods or services. Message frequency may vary. Message and data rates may apply.

You may opt out of receiving text messages at any time by replying STOP to any message. After opting out, you may receive a confirmation message, and we will stop sending further SMS messages unless you later provide consent again.

For assistance, reply HELP or contact us using the contact information available on our website.

Sharing, Selling, and Disclosure of Personal Information

We do not sell, rent, trade, or share consumer Personal Information—including mobile phone numbers—with third parties or affiliates for their own marketing, promotional, or lead-generation purposes.

Mobile information, text-messaging originator opt-in data, and consent will not be shared with or sold to any third party or affiliate for marketing, promotional, or lead-generation purposes.

We may disclose Personal Information when reasonably necessary to provide our recruitment, staffing, consulting, or related services, including to:

• clients considering a candidate for a specific employment or contract opportunity;
• service providers that support our business operations, systems, communications, payroll, screening, security, or professional services;
• government, regulatory, law-enforcement, or other authorities when required or permitted by law;
• parties involved in a business transaction, such as a merger, acquisition, financing, reorganization, or sale of assets, subject to appropriate confidentiality and privacy safeguards; or
• other parties when you direct us to make the disclosure, provide your consent, or the disclosure is otherwise permitted or required by law.

Any disclosure is limited to the applicable business or legal purpose. Service providers are expected to use Personal Information only to perform authorized services and to protect it appropriately.

SMS opt-in information and consent are excluded from disclosures to third parties and affiliates for their own marketing, promotional, or lead-generation activities.

Protecting Your Personal Information

We take the security of Personal Information seriously. We use a combination of physical, technical, and administrative safeguards intended to protect Personal Information against accidental loss and unauthorized access, collection, use, modification, disclosure, copying, or disposal.

Access to Personal Information is restricted to individuals who have a legitimate business need and appropriate authorization. Personal Information is processed in accordance with our internal privacy and information-security practices, including procedures for identifying and responding to potential security incidents.

Although we take reasonable safeguards, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

Retaining and Disposing of Personal Information

We retain Personal Information only for as long as reasonably necessary to fulfill the purposes for which it was collected and to meet applicable legal, accounting, contractual, regulatory, and reporting requirements.

When Personal Information is no longer required, we securely delete, destroy, or anonymize it, subject to applicable legal and operational requirements.

We may use anonymized or aggregated information for legitimate business purposes when that information can no longer reasonably be associated with an identifiable individual.

Your Privacy Rights

Depending on your location and applicable law, you may have the right to:

1. Receive information: Be informed about how we collect, use, and disclose your Personal Information.
2. Request access: Ask whether we hold Personal Information about you and request access to that information.
3. Request correction: Ask us to correct Personal Information that is inaccurate or incomplete.
4. Request deletion: Ask us to delete Personal Information, subject to legal, contractual, regulatory, and legitimate record-retention requirements.
5. Withdraw consent: Withdraw consent to certain collection, use, or disclosure of your Personal Information where our processing is based on consent.
6. Opt out of communications: Unsubscribe from certain electronic communications or text messages.

Withdrawing consent may affect our ability to provide certain services, consider you for opportunities, or administer an employment or contractor relationship.

We may ask you to provide sufficient information or proof of identity before processing a request. This helps ensure that Personal Information is not disclosed, changed, or deleted at the request of someone who is not authorized to act on your behalf.

We will acknowledge privacy requests promptly and make reasonable efforts to respond within 30 days or within another period required by applicable law. In certain circumstances, applicable law may permit or require us to refuse or limit a request. If that occurs, we will explain the reason where legally permitted.

Complaints

If you have concerns about how we handle Personal Information or respond to a privacy request, please contact us using the contact information available on our website so that we can try to resolve the concern.

Depending on your jurisdiction, you may also have the right to submit a complaint to the applicable privacy or data-protection authority.

Third-Party Websites

Our website may contain links to websites or services operated by third parties. We are not responsible for the privacy practices, security, or content of those third-party websites or services. We encourage you to review their privacy policies before providing Personal Information.

Changes to This Policy

We may update this Policy periodically to reflect changes to our practices, services, legal obligations, or technology. When we make changes, we will post the revised Policy on our website and update the effective date shown above.

Material changes may be communicated through additional methods where appropriate or required by law.